Early on, you want to consider how much the project will cost—and thus, how much to charge the client.
Many businesses use a simple formula to estimate their labor costs: Take a mental walk-through of the project and write down the realistic number of hours it will take for each task. In other words, if you estimate a project will take 10 hours, write it down as 15 hours in your proposal (10 * 1.5 = 15). This is because projects often have unexpected twists and turns, and adding this extra time will help account for any potential snags and build in a contingency budget.
For example, if a potential client has multiple offices or locations, you may need to visit more than one of them before you can accurately assess the project.
In this scenario, timing requires the right balance: You don’t want to send a proposal prematurely—especially if you can’t accurately estimate costs—but you also don’t want to send it too late and be beaten out by the competition.
To outline the project’s scope, answer the following questions: Writing these out will give you a head start, since these answers will make up the bulk of your body.
It also gives you final confirmation that you have the necessary resources to complete the project—or it will point out any major snags before you get too invested.
A business proposal is a document used to offer specific goods or services to prospects at a defined cost.
They are typically used by B2B companies to win new business and can be either solicited or unsolicited.
Delving into this part of your proposal can certainly take a while.
However, we have developed a business proposal template you can download to help you get started.